Etobicoke Senior Slo-Pitch Association Spare Player Management

Spare Player Registration

You can register for the waitlist at the Department of Parks and Recreation once the Association is full by mail or by phone; you can NOT get on the waitlist by e-mail.

If you become a full-time player at some point during the season, you must go to Fairfield Seniors Centre to pay your fee, or give them your credit card info (no phone or e-mail credit card info is permitted).

If you have registered and paid the Association fee to the City, but only want to be a spare, please inform the Association Commissioner as soon as possible so the Association registration can be expanded.

Spare Player Management Process

Objective

• To support the Association teams with comparable caliber spares when required.
• To evaluate the spares to align with the Association ratings.
• To provide playing time to those signed up as spares until a permanent spot is available and/or provide a part time experience to those who are unable to commit full time.
• To maintain a minimum batting order of 11 players to keep teams as balanced as possible. [Rule to be determined / confirmed]
• To maintain full teams during peak vacation periods or in the event of injuries.

Definition of a Spare

• Spares MUST register with the City to be a spare (see above).
• People who have applied to play in the league, but no permanent spots are available so they are placed on the City waitlist.
• Those players who know they cannot play full time during the season and want to participate in and support the Association.

Spare Player Evaluation

• Spares will be evaluated at the yearly rookie evaluation camp.
• As new spares are added, they will be contacted by the Association Spare Administrator to set an evaluation date and time.
• Spare evaluations will be done by 3 Captains and/or Association Board of Directors members using the Association evaluation criteria.
• Spares will be assessed in three rating categories for flexibility:
  • SA -- 4-8 rating points
  • SB -- 9-15 rating points
  • SC -- 16-20 rating points
• Spares that can be pitchers, will also have a P rating for assignment.

Spare Player List

• Spares will be listed alphabetically based on their Spare Rating; this list will be a rolling list, so all spares are asked to play in rotation.
• As new spare players are added, they will be a priority assignment player for one week before being added to the alphabetical list.
• Spares who become full-time players assigned to a team will be selected based on the order in which their application was received by the City. Rating will be taken into account if the disparity is large (either way). These players will be removed from the spare list.

How to Request a Spare Player

• Team Captains must notify the Association Spare Administrator at least 24 hours prior to game time to be assigned a spare player.
• Captains will provide the name of the missing player, and the player's Association rating.
• Captains will indicate if they will be missing one of their pitchers.
• Captains can indicate that a spare will be required for multiple games but cannot expect to receive the same player for the multiple games. Each game will be assigned the next available spare based on the rolling list.
• Captains must ask for spares when their team will field less than 12 players. [Rule to be determined / confirmed]
• If a team does not request a spare for a missing player, then an out will be scored in sufficient batting position(s) to reach 11 players. [Rule to be determined / confirmed]
• If no spares are available, then teams will play short and not be charged an automatic out. [Rule to be determined / confirmed]

Assignment of Spare Players

• The Association Spare Administrator will contact a spare based on the following criteria:
  • Registered (i.e. paid-up) players from any team(s) sitting off have first priority to be assigned as spares.
  • If a pitcher will be missing, those spares who can pitch will be contacted in alphabetical order.
  • Captains may request a spare able to play a specific position; the Spares Manager will take this into account when assigning a spare, but with no guarantees.
  • Spares added to the Association within the last 7 days must be evaluated, and receive a priority ranking for one week.
  • Spares will be contacted in alphabetical order from the rolling list based on their rating and the rating of the missing player.

  Player Rating	Spare Rating	Comments
  4-8	SA
  9-15	SB, SA	SB priority, then SA
  16-20	SC, SB, SA	SC priority, then SB, then SA
  Pitcher	Pitcher	P priority, then player rating

• The Association Spare Administrator will contact the Spare player via text and e-mail Sunday for a Monday game, Tuesday for a Wednesday game.
• If the spare does not confirm by 7 PM Sunday/Tuesday, then the next name on the spare list will be contacted.
• Every effort will be made to supply an equivalent spare to the team missing a player.
  • During the regular round-robins, any spare from any category may be assigned regardless of their actual rating. [Rule to be determined / confirmed]
  • During the playoff qualification round the spare must be rated at or below the numeric rating of the player being replaced.
  • Spare usage in the semi-final or final requires agreement of the Commissioner and/or the non-involved captains.
• Spare player(s) may be placed anywhere in the team's batting order.
• A spare activity report will be provided to the Commissioner, Assistant Commissioner and team Captains by 8 AM game day.