ESSA Job Description - Event Coordinator
2022
The Event Coordinator shall work with the Commissioner to provide
leadership for ESSA major events in support of the overall operation of
the Association.
Position Description
- To establish a Committee structure (current Board members / players)
to assist in the planning and execution of the following events:
- General Spring Meeting
- Memorial Day Tournament
- End of Year Bash
- Fall General Meeting & Banquet
- Sponsor Events
- Develop a process, a list of activities & pertinent historical
information required for each of the major events.
- Act as an interface to outside organizations required to host
these events.
- Work with the Treasurer to establish an annual budget & maintain
records of all events and submit to the Treasurer.
General Spring Meeting
Event details:
- Recruit other Board of Director members / players to help out,
especially Captains.
Memorial Tournament
This is a free in-house tournament held to recognize players, umpires
and/or scorekeepers who have passed away over the year since the previous
Memorial Tournament.
The tournament is normally held on the first or second Friday of June.
Event details:
- Recruit other Board of Director members / players to help out,
especially Captains.
- Recruits players and guests for the tournament; people who played
in the Assocation previously are eligible and encouraged to play.
The family members and guests of the players who have passed away are
also invited to play.
- Make sure all family members receive all information and directions.
- Arrange for morning coffee and snacks for 70 people (including
cups, sugar, whitener, etc.).
Order 7 dozen donuts - usual supplier is San Remo Bakery,
374 Royal York Rd, 416-255-2808.
Also bring 24+ bottles of water, 24+ juice boxes, coolers and ice.
- Make out lineups for games.
- Arrange for bases, bats and balls (use the Incrediball or equivalent).
- Arrange for ball diamonds for day to be groomed.
- Hand out sweaters for play and collect same at the end of the tournament.
- Arrange for memorial ceremonies Master of Ceremonies;
players names should be engraved on the plaque (kept at Fairfield
Seniors Centre). Bring plaques to ceremony.
- Arrange for lunch site (at players own expense seems to work better
than a pre-arranged menu); previously The Grille has hosted but might
consider other options (especially other bar/restaurant sponsors).
End of Year Bash
Event details:
- Recruit other Board of Director members / players to help out,
especially Captains.
Fall General Meeting & Banquet
Event details:
- Recruit other Board of Director members / players to help out,
especially Captains.
Sponsor Events
Event details:
- Recruit other Board of Director members / players to help out,
especially Captains.
This page created and maintained by Mike Peterson,
mikep@rubberchickencult.ca.
Created November 9, 2022. Last updated November 24, 2022.